A lease that will actually hold up.

The lease most self-managing landlords are actually using

A template found through a search engine, filled in once, printed, signed in person, photographed, and never looked at again until something goes wrong. Several landlords we interviewed did not know whether the document they were relying on reflected the tenancy law of their province at all.

The agreement is the foundation of every other protection you have. If it is informal, everything built on top of it is too.

Signing that finishes in one sitting

Both landlord and tenant sign from their phone, so the agreement does not stall waiting for someone to find a printer. Once signed, the copy is stored against the tenancy with the signing record attached.

That means the lease, the screening that preceded it, the deposit, the rent ledger and every maintenance request afterwards all live in the same file rather than scattered across email, cloud storage and a filing cabinet.

What landlords told us they wished the agreement had covered

The gaps that caused arguments later were rarely exotic. They were the ordinary terms nobody thought to write down: who is responsible for which utilities and how shared costs are split, whether and how the unit may be sublet, what the rules are on pets and smoking, how maintenance should be reported, and how much notice each side gives for entry.

None of these are difficult to agree at the start, when both parties are motivated to be reasonable. All of them are painful to resolve eighteen months later with money at stake.

Propsynk provides software, not legal advice — check your province's tenancy legislation, or ask a lawyer, for what a tenancy agreement must and may contain where you operate.

The forms and notices the app produces for you

Propsynk does not hand you a blank template. It fills the government tenancy agreement your province requires — in British Columbia that is the RTB-1, and when a tenancy has more than the two tenants the form allows, the RTB-26 schedule of parties is generated and appended automatically rather than leaving you to find and attach it. Addenda you add are appended in the same document, and both parties e-sign it.

During the tenancy, the notice you serve most often is a notice of entry, and Propsynk generates it as a written notice stating the reason for entry and the date and time, delivered to your tenant for signature. What comes back is dated proof that the notice was received — which is the half of "serving notice" that landlords told us they could never produce at a hearing.

The rest of the province's tenancy forms — termination notices such as BC's 10-Day and One Month notices and Ontario's N-series, and rent-increase notices — are in development and will generate the same way. Until they ship you prepare those yourself and file them against the tenancy, so the record stays in one place either way. Join the product-news list and we will tell you when they land.

Records that survive the tenancy

Documentation only matters at the moment you need it, which is usually a dispute. Keeping the signed lease with dated records of everything that followed is the difference between describing what happened and demonstrating it.

A tenancy file that holds the agreement, the screening that preceded it, the deposit, the condition evidence, the rent ledger and every maintenance thread is not just tidier. It is the entire case, already assembled, before you knew you needed one.